Terms and Conditions
Terms and Conditions
- Placement is first-come first-served, subject to restrictions listed below.
- Expo Exhibitor Registration Application must be accompanied by PAYMENT IN FULL (Visa, Master Card, or Amex.) to reserve the Showcase space. Upon acceptance, you will be assigned one of the available spaces based on which section is being filled at the time. Milestone Event Expo, LLC reserves the right to restrict or make placement based upon exhibitor type. This application, when properly executed by Exhibitor and approved by Milestone Event Expo, constitutes a legally binding license agreement.
- DESCRIPTION OF SPACE. A standard space includes a 6’ covered table with tablecloth, two chairs (as available), and standard identification sign (some spaces are irregular in shape). Additional tables and chairs are available only in advance. License fee also includes listing in the show program directory if submitted by the due date. Exhibitor agrees that Milestones Event Expo, LLC will not be liable for errors and omissions.
- All caterers must submit proof of insurance.
- All vendors, products, services, and displays are subject to approval. Applications not accepted will receive a full refund. Electrical service, if purchased, is limited to one 15-amp outlet. Exhibitors must supply additional extension cords/outlet extenders if desired. Milestones Event Expo, LLC and the hosting hotel/venue are not responsible for providing additional electrical capacity.
- EXHIBIT REGULATIONS:
- Setup will be complete by the time stated on the application on the day of the Expo, and breakdown will not begin before 3:00 P.M. Exhibit spaces not filled 30 minutes before the event begins are subject to be filled, eliminated, or relocated at the discretion of the Producer without further compensation to the Exhibitor.
- Exhibit shall be so arranged as not to obstruct the general view nor hide the other exhibits. No exhibit will be permitted to interfere with the use of other exhibits or impede access to them or free use of aisles. Plans for specially built displays not in accordance with regulations should be submitted in writing to Milestone Media Group, Inc. before construction is ordered. All construction shall be neat and professional.
- USE OF SPACE. A description of the display construction and a list of exactly what products or services will be displayed must be submitted no later than 30 days before the date of the event. If over-the-counter sales will be conducted, Exhibitor is responsible for collecting and remitting taxes in accordance with federal, state, and local requirements. Exhibitors shall only display merchandise or services as listed to Milestone Event Expo, LLC, Exposition Manager reserves the right to prohibit the display of any product or signage that it deems inappropriateate or out of character with the show. No representations are made herein regarding exclusivity of any merchandise or service.
- PROHIBITED USE. (1) Circulars, advertising matter, etc., may be distributed and patronage solicited only within the space assigned to the Exhibitor presenting the material. (2) Exhibit space may not be occupied or shared by any firm other than that firm which originally contracted for said space. (3) Exhibitor shall not make any promotional efforts, or provide transportation, that has the effect of drawing attendees away from the main show area, except as allowed by Milestones Event Expo, LLC. in regard to authorized workshops, demonstrations, and displays. (4) Volume levels will be kept reasonable, as determined by Milestones Event Expo, LLC, and displays/entertainers will not block traffic or detract from other exhibitors’ displays. (5) No Attachments of any kind to the walls or furnishings are permitted, except by the permission of Milestones Event Expo.
- Space will be left clean. Nothing will be used within the hotel that will injure, mar, on in any manner deface any surface of the hotel or any equipment contained herein, such as nails, hooks, tacks, or screws, adhesives, tapes, signs, posters, notices, or graphics of any description into or onto any part of the surfaces. Exhibitor assumes responsibility for all damage to facility.
- Displays and personnel are restricted to assigned spaces. No other space may be used without permission of Milestones Event Expo, LLC.
- Cancellation policy: If Exhibitor desires to cancel all or part of the exhibit space, the Exhibitor acknowledges that Milestones Event Expo, LLC would be harmed and suffer loss, but that the precise value of that harm would be difficult to calculate. Therefore, any payment required herein shall be considered reasonable pre-agreed liquidated damages and not a penalty. All cancellations, withdrawals, or reductions in space by Exhibitor must be in writing, by certified mail, return receipt requested. Fee not refundable after November 2, 2023, A 25% cancellation fees applies prior to this date.
- CANCELLATION OF EXPOSITION. In the event of cancellation or postponement of the Expo due to fire, strikes, government relations, terrorist acts, or other causes beyond the control of the Milestones Event Expo, LLC. Milestones Events Expo, LLC will refund as large a portion of the exhibit fee as it deems consistent with the expenditures and commitments already made.
- Exhibitor may be required to provide proof of insurance before the start of the event. All vendors offering food must provide verification of insurance coverage at least 30 days before the start of the event. The Certificate of Insurance shall indicate: (a) XXX with a minimum of $1,000,000 combined single limit per occurrence, (b) name Milestones Event Expo, LLC. as additional insured, and (c) list the insurance agency issuing the certificate.
- LIABILITY. The Exhibitor is entirely responsible for the space leased and has the sole responsibility of keeping said space free from any conditions dangerous to persons visiting or working the exhibition floor. Exhibitor agrees to hold Producer, Exhibition Manager, Hall Manager, and their employees, agents and partners harmless from any and all claims and expenses for any injury, loss, or damage that may occur to Exhibitor, or to Exhibitor’s employees, guests, or property from any cause whatsoever, as a result of the use of the rented space, or the actions or failure to act of any party associated with the Exhibitor, and agrees to indemnify the above parties from all such claims. In no event shall Producer or any of its affiliates be held liable for any damages arising out of or in connection with this Agreement. Exhibitor recognizes that no other party holds insurance that relieves him from liability of damages as a result of use of the rented space. Exhibitor is solely responsible for damages to the premises and for violation of any law, code, or regulation.